How do I change the price of items, or mark them as sold?

Gallery administrators can change prices by editing the entry, and mark individual pieces as sold (or clear sold) from the entry detail page. Sold status is separate from jury piece status (Submitted, Accepted, and so on).

Changing the price on a piece

Prices are usually entered by the artist on the application. As an administrator, you change them the same way you edit anything else on the submission:

1. Open the call → Entries → click the entry to open entry detail.
2. Click Edit (top right) to open the admin editor for that entry.
3. Update the price on the piece (or pieces), then save.

That flow is the supported way to change pricing; there is no separate “price only” button on the entry detail screen.

Marking pieces as sold (or available again)

From entry detail (not from the editor):

1. In Submitted Pieces, select the piece(s) with the checkbox on each card (or use Select all at the top of the section).
2. Open the Actions menu (top right of the entry page, next to Edit).
3. Choose Mark selected as sold (shown when every selected piece is not yet sold) or Mark selected as available (shown when every selected piece is already sold).
4. Confirm when prompted. The page reloads when the update finishes.

If you select a mix of sold and unsold pieces, EntryThingy shows a short note in the Actions menu: select only sold pieces or only unsold pieces, then try again.

What you see after marking sold

• On the entry: In the piece details list, a SOLD line appears (alongside dimensions, price, and so on) when that piece is sold.
• On the Entries list and Pieces list: Sold pieces show a diagonal “Sold” ribbon across the thumbnail so you can spot them while scrolling. The ribbon is semi-transparent so the artwork stays visible.

What happens to the price when I mark something sold?

Nothing is changed automatically. Marking a piece as sold only sets the sold state (a sold timestamp behind the scenes). The price field is left exactly as it was.

So you will still see the artist’s price text or amount in the detail view, plus the SOLD indicator when sold. If you used to type “SOLD” in the price field as a workaround, you can put the real price back in Edit and rely on Mark selected as sold for the sold signal instead.

If you use the Artist Showcase (or similar) on your website

When artists embed their showcase, price and sold status shown there follow what is stored in EntryThingy. After you mark a piece sold (or change a price in Edit), the next load of the embed picks up the latest information—there is no extra publish step for that.

Related help

• Entry Detail View - Administrator Guide — overview of the entry page, Actions, and bulk piece tools.
• Piece Status Management - Complete Guide — jury-oriented statuses per piece (different from sold).