How to preview what jurors will see

Before submitting your entry (or after), you can preview exactly what jurors and gallery administrators will see when reviewing your application. This preview shows your entry exactly as it appears to reviewers, helping you understand how your work will be evaluated and ensuring everything looks correct.

Why Preview Your Entry?

Previewing your entry helps you: - See how jurors will view your work before they start reviewing - Verify all information displays correctly (images, descriptions, details) - Understand what's visible in blind jury mode (if the call uses blind jurying) - Catch any issues before jurying begins - Feel confident that your submission is complete and professional

How to Access the Preview

You can preview your entry from several places:

From Your Application View Page

1. Go to "Applications" (click in the header navigation)
2. Find your entry in the list
3. Click "View Entry Details" (or the entry title)

1. Look for the preview link near the bottom of the page:
2. "Preview how your entry will look to [Gallery Name] →"
3. Or "Preview how your entry looks to [Gallery Name] →"
4. Click the preview link to open the preview

From Your Dashboard

1. Go to your Dashboard
2. Find your entry in the "Your Applications" section

1. Click "View Entry Details"
2. Click the preview link on the entry detail page

Direct Access

You can also access the preview directly if you know your entry ID: - Navigate to: /artist/applications/[entry_id]/preview/ - Replace [entry_id] with your actual entry number

What the Preview Shows

The preview displays your entry exactly as jurors and gallery administrators see it, including:

Entry Information

• Entry ID number: How your entry is identified (e.g., "Entry #123")
• Entry description: Your description of the work
• Category: The category you selected (if the call uses categories)
• Submission date: When you submitted the entry
• Entry status: Current status (Submitted, Show to Jury, etc.)

All Your Pieces

• Piece images: All artwork images exactly as jurors see them
• Piece titles: Titles of each artwork
• Piece descriptions: Descriptions for each piece
• Dimensions: Height, width, depth (if applicable)
• Materials: What each piece is made of
• Price: Sale price (if applicable)
• Year: When each piece was created
• Additional views: Multiple angles/views of pieces (if you added them)

Your Information

• Your name: How your name appears
• Artist profile statement: Your general statement about your work
• Contact information: Email, phone, address, website
• Resume/CV: Your artist resume (if provided)

Understanding Blind Jury Mode

If the call uses blind jurying, the preview includes special indicators to show what jurors will and won't see.

When Blind Jurying is Enabled

You'll see a notice at the top:

"This is a jury-blind call. Jurors will see your artwork and entry details, but NOT your name, profile statement, or contact information. Only the gallery admin can see your identity."

Sections hidden from jurors are marked with orange badges: - "Hidden from jurors in blind mode" badges appear on: - Artist Profile Statement section - Contact Information section

What this means: - You see everything (so you can review your complete submission) - Jurors see: Entry ID, artwork, piece details, entry description - Jurors don't see: Your name, profile statement, contact info - Gallery admins see: Everything (they need full info for administration)

Note: The preview shows all your information so you can review it, but clearly indicates what jurors won't see. This helps you understand how your work will be evaluated anonymously.

When Blind Jurying is Not Enabled

You'll see a notice:

"This is exactly what a gallery or juror will see when reviewing your submission. All piece details, contact information, and artwork are displayed as they would appear to reviewers."

Everything is visible: - Jurors see your name, profile statement, and contact information - No orange badges appear - All information is shown as jurors will see it

What You Won't See in Preview

The preview shows what jurors see, which means you won't see:

• Voting scores or points: Jurors' votes and scores are hidden from artists
• Juror notes: Any notes jurors add about your entry
• Acceptance/rejection status: Final jury results (until they're announced)
• Other artists' entries: You can only preview your own entries

Why: This keeps the jurying process fair and prevents artists from seeing evaluation details before results are finalized.

Using the Preview Effectively

Before Submitting

Check for completeness: - Verify all required information is filled out - Ensure all images uploaded correctly - Check that descriptions are clear and complete - Confirm dimensions, materials, and other details are accurate

Review presentation: - Make sure images display properly - Verify piece titles and descriptions are clear - Check that additional views (if any) show correctly - Ensure everything looks professional

Understand blind jurying: - If the call uses blind jurying, understand what jurors won't see - Make sure your entry description provides enough context (since jurors won't see your profile statement) - Ensure piece descriptions are comprehensive

After Submitting

Verify submission: - Confirm your entry was submitted correctly - Check that all pieces are included - Verify information is accurate

Prepare for jurying: - Understand how jurors will view your work - See exactly what information is available to reviewers - Feel confident about your submission

Common Questions

"Can I edit my entry from the preview?" - The preview is read-only (you can't edit from there) - To make changes, go back to "View Entry Details" and click "Edit" - Or use the "Edit" link from your applications list

"Why do I see my name if blind jurying is enabled?" - The preview shows you everything so you can review your complete submission - Orange badges indicate what jurors won't see - This helps you understand what information jurors have access to

"Will jurors see my votes or scores?" - No—artists never see voting scores or points - The preview doesn't show these (jurors see them, but you don't) - This keeps the process fair

"Can I preview other artists' entries?" - No—you can only preview your own entries - This protects other artists' privacy - Each artist sees only their own work

"Does the preview update if I edit my entry?" - Yes! If you edit your entry and then preview again, you'll see the updated information - Always preview after making changes to verify updates

"What if I don't see a preview link?" - Make sure you're logged in as the artist who owns the entry - Verify the entry exists and belongs to you - Try refreshing the page - Contact support if the link still doesn't appear

Tips for Using the Preview

1. Preview Before Submitting

Preview your entry before you submit to catch any issues early: - Verify all information is correct - Check that images display properly - Ensure descriptions are complete - Make any needed corrections before submitting

2. Preview After Editing

If you edit your entry (when allowed), preview again to verify changes: - Confirm updates appear correctly - Check that edits didn't break anything - Ensure everything still looks good

3. Understand Blind Jury Context

If blind jurying is enabled: - Pay attention to orange "Hidden from jurors" badges - Make sure your entry description provides enough context - Remember that jurors won't see your profile statement - Ensure piece descriptions are comprehensive

4. Check Image Quality

In the preview, verify: - Images load correctly - Image quality looks good - Additional views (if any) display properly - All pieces are visible

5. Review All Sections

Scroll through the entire preview to check: - Entry information - All pieces - Descriptions and details - Contact information (if visible to jurors) - Profile statement (if visible to jurors)

What to Look For

When previewing your entry, check:

Entry-Level Information

• ✅ Entry description is complete and clear
• ✅ Category is correct (if applicable)
• ✅ All required fields are filled out
• ✅ Information is accurate and professional

Piece Information

• ✅ All pieces are included
• ✅ Images display correctly
• ✅ Piece titles are clear
• ✅ Descriptions are complete
• ✅ Dimensions are accurate
• ✅ Materials are listed correctly
• ✅ Additional views (if any) show properly

Your Information

• ✅ Name is spelled correctly
• ✅ Profile statement is complete (if visible to jurors)
• ✅ Contact information is accurate (if visible to jurors)
• ✅ Resume is up to date (if provided)

Presentation

• ✅ Everything looks professional
• ✅ Images are high quality
• ✅ Descriptions are well-written
• ✅ Information is organized clearly

Troubleshooting

"The preview looks different than my entry edit page" - This is normal! The preview shows the juror view, which may have different formatting - The preview is what jurors actually see, so trust what you see there

"Some information is missing in the preview" - Check that you've filled out all required fields - Verify you've saved your entry after making changes - Some information may be hidden in blind jury mode (check for orange badges)

"Images aren't showing in the preview" - Make sure images uploaded successfully - Check your internet connection - Try refreshing the page - Verify images meet the call's requirements

"I see orange badges but don't understand what they mean" - Orange badges mean "Hidden from jurors in blind mode" - This information is visible to gallery admins but not to jurors - Your name, profile statement, and contact info are hidden from jurors - This is normal for blind jury calls

Summary

The preview feature lets you see exactly what jurors and gallery administrators see when reviewing your entry:

How to access: - From "Applications" → "View Entry Details" → Preview link - From Dashboard → Entry → View Entry Details → Preview link - Direct URL: /artist/applications/[entry_id]/preview/

What you'll see: - Entry information (ID, description, category, status) - All pieces with images and details - Your information (name, statement, contact info) - Special indicators for blind jury mode (if enabled)

What you won't see: - Voting scores or points - Juror notes - Final acceptance/rejection status - Other artists' entries

Key benefits: - Verify your submission looks correct - Understand what jurors will see - Catch issues before jurying begins - Feel confident about your entry

Use the preview to ensure your entry is complete, professional, and ready for jury review. It's your chance to see your work through jurors' eyes and make sure everything is perfect before evaluation begins.